Monday – Friday (Full-time, hourly non-exempt)
David Kordansky Gallery seeks a highly motivated, extremely organized, proactive, and collaborative individual to serve as Administrative Assistant to the Owner and oversee the Owner’s office. Primary responsibilities include managing travel, scheduling arrangements, and serving as a representative of the Owner to internal staff at all levels of the organization, as well as to high-level external contacts. The Administrative Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, sound judgment, and experience in managing, delegating, and collaborating are required. This is a full-time position, Monday through Friday, and requires flexibility for additional hours based on the needs of the Owner. A generous benefits package is offered.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and in New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
PRIMARY RESPONSIBILITIES:
ADMINISTRATIVE SUPPORT:
• Manage and schedule the Owner’s executive calendar, which involves balancing competing requests and multiple scheduling priorities
• Prepare daily agendas, send appointment reminders and track important deadlines
• Manage all travel bookings and hospitality reservations for the Owner; create detailed itineraries for travel; plan for and anticipate travel and scheduling required for upcoming events
• Work closely with the Owner’s Personal Assistant to avoid scheduling conflicts
• Work closely with the Partner’s Executive and Sales Associate to coordinate travel and meetings
• Oversee general office administration for the Owner, including sorting mail, answering phones, shipping packages, preparing beverages and snacks, basic tidying and cleaning, managing technology, and troubleshooting
• Compile receipts and necessary documentation for the Owner’s business and travel expenses; track costs on a monthly basis for the Owner’s business expenditures
• Run errands for the Owner, including coordinating lunches, making purchases (e.g. gifts, office groceries and beverages), and delivering packages to the Owner’s home
• Maintain an awareness of the workflow of every department, the daily schedules of the staff, and current projects, staying informed on behalf of the Owner
• Prioritize, troubleshoot, and anticipate issues, resolving them with the management team
• Recommend solutions to operational and administrative needs
COMMUNICATIONS/CLIENT RELATIONS:
• Serve as a point of contact on behalf of the Owner for external high-level contacts, such as clients, collectors, and curators, including providing hospitality and scheduling appointments
• Draft and proofread business correspondence on behalf of the Owner for distribution internally and externally
• Support the Owner by attending all Gallery openings and occasional special events
• Maintain an in-depth knowledge of the Gallery’s clients, collectors, curators, and Gallery artists as well as contemporary art news, openings, and events
• Discreetly manage confidential information
QUALIFICATIONS:
Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills, an excellent verbal and written communicator, and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
• Knowledge of contemporary art and art institutions preferred
• At least one (1) year of professional experience in a contemporary art gallery, auction house, or related institution preferred
• Experience providing executive-level support to C-suite level executives, gallery owners, museum directors, or institution heads is welcomed
• BA in Art History, Business, Finance, or related field preferred, but consideration is given to candidates with related experience
• Highly detail-oriented and precise, with superior writing and editing abilities and a strong ability to proofread
• High level of emotional intelligence, including sensitivity, discretion, and sound judgment, with a composed, proactive, and assertive demeanor
• Skills in a Mac-based environment required, including Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)
• Skills in the Adobe Creative Suite (Acrobat, InDesign) welcomed
• Basic knowledge of databases and sales platforms such as Artlogic and Arternal
• Fluency in multiple languages welcomed
• Access to reliable transportation for in-town errands
• BIPOC and LGBTQIA+ candidates are strongly encouraged to apply
COMPENSATION & BENEFITS:
• This is a full-time, hourly position, overtime eligible.
• The pay scale for this position is $30 – $40/hr.
Benefits for full-time employees, following a waiting period, include:
• Premium PPO or HMO medical insurance (fully subsidized, at no cost to employee)
• Vision insurance (fully subsidized, at no cost to employee)
• Dental and long-term disability insurance
• Paid personal and vacation days (starting at 13 days annually)
• Paid sick time (6 days annually)
• Paid holidays and floating holidays (10 days annually)
• Paid gallery closures
• Paid family leave
• Participation in a 401k retirement plan (with employer contribution)
ADDITIONAL DETAILS:
This position is in person and based in Los Angeles, CA.
HOW TO APPLY:
Please submit the following via email with the subject line “Administrative Assistant to David Kordansky” to jobs@davidkordanskygallery.com:
One PDF containing:
• a cover letter detailing your previous experience
• a complete CV
In your application, please note all relevant skills requested in the qualifications above.
BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.